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Administrative Assistant, Education

JOB TITLE:  Administrative Assistant, Education


REPORTS TO: SVP, Education


Salary: 25.00/ Hour ($45,500 Annual)- 28.00/ Hour ($50,960 Annual)

This is Temporary Full-time, non-exempt position.

Position November 1, 2022- June 30, 2023; with opportunity for continuation based on program success


The Administrative Assistant for the Education team supports the day-to-day operations and programmatic activities of the Education department.


  • Assist with calendar management and schedule meetings across multiple calendars
  • Collect forms from program participants. Data entry and reporting
  • Research potential recruitment partners and conduct outreach to them
  • Organize documents, expenses and invoices
  • Ensure that the program is meeting the needs of participants
  • Help manage relationships with partner organizations and funders


  • Generate reports as needed to provide funders with evaluation data and information about program progress
  • Attend relevant conferences and events to promote Education programs, network, and deepen professional expertise




  • 1–3 years of experience in the education sector, particularly as an educator, instructional designer, or program developer, preferably in STEM fields
  • Passion for youth development, broadening opportunities to high-quality STEM education, and inspiring the next generation of STEM leaders, particularly those from underserved and underrepresented groups
  • Comfort with educational technology
  • Excellent oral and written communication skills
  • Excellent project management skills
  • Ability to multi-task, problem solve, work creatively and independently, as well as function in a team environment


The Academy operates during standard business hours Monday through Friday from 9am-5pm. Standard work week is 35 hours, unless otherwise noted.

Academy employees will be offered an option to work remotely, however employees must be based in New York.

The work will be performed using standard computer equipment. Employee must be comfortable using a large suite of applications and tools including calendar, email, virtual calling and video conferencing. This role is largely sedentary.


In addition to salary, the Academy offers a comprehensive benefits package which includes affordable health insurance, retirement plan with matching employer contribution, personal & career development stipend as well as liberal paid time off policies.


Applications must include a resume, cover letter and salary requirements.

The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions and privileges of employment. Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state or local law.