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NYC Civic Corps: Mentor Coordinator, Afterschool Programs

Now more than ever, dedicated and passionate civic leaders are needed to serve our community. The Academy is currently recruiting for two positions to help support our NYC-based education programs. Apply to begin a full-time AmeriCorps service year with us starting September 1st:

Title of NYC Civic Corps Member: Mentor Coordinator, Afterschool Programs
# of Members Assigned to Project: 1
Sponsoring Organization: NYC Service, Office of the Mayor
Project Name: NYC Civic Corps
Name of the Host Site Organization: The New York Academy of Sciences
Location: 115 Broadway, 8th floor, New York, NY 10006

A hybrid schedule will be determined in the Fall.

Working hours are generally M-F from 10-6PM; Additional program trainings and site visits may be required on weekends or evenings, approximately 2 times a month

Supervisor First & Last Name: Adrienne Umali
Supervisor Email Address:

Goal of Project:

The Mentor Coordinator will support the expansion of the Academy's Afterschool STEM Mentoring program in the five boroughs by supporting mentor recruitment mentor management, and data review/management. The Mentor Coordinator will aid in identifying recruiting partners, streamlining mentor trainings, and building an ongoing mentor community. In addition, the Mentor Coordinator will be a consistent point of contact for the mentors and aid in developing systems to build a more robust, supportive community.

For FY23-24, we expect to engage 120 scientist-volunteers and partner with 60 afterschool classrooms for semester-long programs. This will translate to an estimated 1400 students impacted.

Member Assignment Objectives and Member Activities
(September 2023 - June 2024)

Planned Period of Work

Objective 1: Onboarding - learning about the organization, program and role

Member Activities:

  1. Meet with education team to understand larger work and where this position fits into the organization
  2. Deep dive into Google Drive to become familiar with working documents and current status of programs
  3. Review Assignment Description for clarity and/or revisions 4. Research past volunteer management attempts to recruit, manage, and engage volunteers and key stakeholders
  4. Review Training Materiel for new mentors
  5. Support with the onboarding of mentors
  6. Help coordinate in-person orientation date tbd. Saturday September 23 approx.
  7. Coordinate Mentor Teams Introduction Calls
  8. Meeting with mentors in program to understand motivations, needs and impact
  9. Basic support on trainings and communications

September 2023 to October 2023

Objective 2: Build relationships with mentors and develop programmatic support

Member Activities:

  1. Research and/or improve current systems to accurately track and record program related data, focused on ensuring sustainability. Research volunteer management evaluation tools that will assist in projecting and assessing our impact over the course of the service term
  2. Research and develop materials to support and improve mentor volunteers engagement, including newsletters, resource packets, training refreshers and surveys
  3. Conduct site visits in conjunction with the Senior Program Manager to ensure smooth programming
  4. Implement methods to increase volunteer participation throughout the Academy; Manage the mentor community, including the coordination of mentor check-ins and executing one mentor meet-up event
  5. Build relationships with schools, universities, and other partners for recruitment purposes
  6. Coordinate outreach for of Chat with a Scientist and Lab-Live Series
  7. Review and analysis of survey data
  8. Pilot volunteer recruitment and engagement strategy using developed tools, processes etc.
  9. Monitor and review mentor applications for new semester

October 2023 to January 2024

Objective 3: Overseeing execution of second semester

Member Activities:

  1. Conduct interviews with volunteer applicants
  2. Assist in placements of volunteers and collecting required documentations
  3. Serve as a first point of contact for mentors currently serving in the 2023-2024 year
  4. Conduct site visits in conjunction with the Senior Program Manager to ensure
    smooth programming
  5. Continued review and analysis of survey data
  6. Continue Managing the mentor community, including planning and executing a
    second mentor meet-up event
  7. Develop recruitment materials and manage outreach for the upcoming school year
  8. Support in the creation of program impact videos for funders

January 2024 to May 2024

Objective 4: Project Closeout and ensuring sustainability

Member Activities:

  1. Building partnership with local organizations, and community stakeholders leading in the planning of our summer Family Science Night event series
  2. Create transition document that details all aspects of the project, including outstanding assignments, main points of contacts and potential next steps to move the project forward
  3. Transition partnerships, developing communication around transition to inform partners about new points of contact after the program ends
  4. Complete review and analysis of survey data, including creating summary sheets for the year
  5. Develop outreach and policies and procedures handbook for future AmeriCorps members

May 2024 to June 2024

Required Meetings, Trainings, and Events

  • On-site Orientation and Training provided by the host site

  • On-site Orientation and Trainings for program mentors

  • Bi-weekly site visits to partnering host-sites

  • National Days of Service MLK Day required, 9/11 Day of Remembrance and AmeriCorps week encouraged

  • Quarterly outreach/check-in events, with mentors and partners

  • Weekly office hours

  • Bi-weekly working sessions cross-team

  • Weekly team meetings

  • Weekly one-on-ones with host site supervisor

Preferred Skills and Qualifications

  • Interest in STEM/STEM education and belief in the importance of equity in education

  • Ability to communicate clearly and professionally to diverse audiences by email or phone

  • Proficiency (or willingness to learn) Microsoft Office and Google Workspace programs

  • Comfort public speaking and leading training segments