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NYC Civic Corps: Mentor Coordinator, In-school Supports

Now more than ever, dedicated and passionate civic leaders are needed to serve our community. The Academy is currently recruiting for two positions to help support our NYC-based education programs. Apply to begin a full-time AmeriCorps service year with us starting September 1st:

Title of NYC Civic Corps Member: Mentor Coordinator, In-school Supports
# of Members Assigned to Project: 1
Sponsoring Organization: NYC Service, Office of the Mayor
Project Name: NYC Civic Corps
Name of the Host Site Organization: The New York Academy of Sciences
Location: 115 Broadway, 8th floor, New York, NY 10006

A hybrid schedule will be determined in the Fall.

Working hours are generally M-F from 9-5PM; Additional program trainings and site visits may be required on weekends or evenings, approximately 2 times a month.

Supervisor First & Last Name: Adrienne Umali
Supervisor Email Address:

Goal of Project:

The Mentor Coordinator will provide leadership, direction, and organization for the mentors serving in the 2023-2024 academic year, ensuring the mentors and partner organizations
have a successful experience.

This position will work to build capacity by supporting expansion of our in-school mentoring program, including Scientist-in-Residence and the EnCorps STEM Teachers Program, as well as community programs such as Chat with a Scientist. The Mentor Coordinator will primarily focus on mentor recruitment and engagement, resource building, and creating systems to improve support to our volunteers.

Member Assignment Objectives and Member Activities
(September 2023 - June 2024)

Planned Period of Work

Objective 1: Onboarding - learning about the organization, program and role

Member Activities:

  1. Meet with education team to understand larger work and where this position fits into the organization
  2. Deep dive into Google Drive to become familiar with working documents and current status of programs
  3. Review Assignment Description for clarity and/or revisions
  4. Meeting with mentors in program to understand motivations, needs, and impact
  5. Support on volunteer check-ins and communications

September 2023 to October 2023

Objective 2: Build relationships with mentors and develop programmatic support

Member Activities:

  1. Develop materials to support mentor volunteers, including resource packets, training refreshers and surveys
  2. Manage the mentor community, including planning and executing one mentor meet-up event
  3. Review and analysis of survey data
  4. Support in individual volunteer check-ins throughout November
  5. Lead planning an execution of group check-in (est. Jan 2024)

October 2023 to January 2024

Objective 3: Overseeing execution of second half of the program year

Member Activities:

  1. Serve as a first point of contact for mentors
  2. Continued review and analysis of survey data
  3. Continue Managing the mentor community, including planning and executing a second mentor meet-up event
  4. Launch, monitor and review mentor applications for 2024-25 year
  5. Build relationships with schools, universities and other partners for recruitment purposes
  6. Help to develop or enhance current volunteer systems and policies with a focus on reaching diverse volunteers
  7. Assist in planning and execution of Student Showcase (est. May 2024)

January 2024 to May 2024

Objective 4: Project Closeout and ensuring sustainability

Member Activities:

  1. Conduct interviews with volunteer applicants for following year
  2. Transition partnerships, developing communication around transition to inform partners about new points of contact after the program ends
  3. Complete review and analysis of survey data, including creating summary sheets for the year
  4. Create transition document that details all aspects of the project, including outstanding assignments, main points of contacts and potential next steps to move the project forward
  5. Update volunteer policies and procedures handbook for community volunteers

May 2024 to June 2024

Required Meetings, Trainings, and Events

  • On-site Orientation and Training provided by the host site

  • On-site and virtual Orientation and Trainings for program mentors

  • National Days of Service MLK Day required, 9/11 Day of Remembrance and AmeriCorps week encouraged

  • Quarterly outreach/check-in events, with mentors and partners

  • Bi-weekly working sessions cross-team

  • Weekly team meetings

  • Weekly one-on-ones with host site supervisor

Preferred Skills and Qualifications

  • Interest in STEM/STEM education and belief in the importance of equity in education

  • Ability to communicate clearly and professionally to diverse audiences by email or phone

  • Proficiency (or willingness to learn) Microsoft Office and Google Workspace programs

  • Comfort public speaking and leading training segments