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Program Manager, International Science Reserve

JOB TITLE: Program Manager, International Science Reserve

DEPARTMENT: International Science Reserve (31) and Physical Sciences, Sustainability & Engineering (19)

REPORTS TO:  Director, International Science Reserve


The primary initial responsibility of the Project Manager will be within the International Science Reserve (ISR), a new initiative of the Academy. The ISR  will bring together experts and specialized resources from across the globe, to prepare for, mitigate, and respond to, complex urgent global crises such as another global pandemic or impacts of climate change. The goal of the ISR is to assess risks and deliver scientific capabilities that would be mobilized in the face of global crises to provide rapid solutions, accelerate new discoveries, and support scientifically informed decision-making.

The ISR will actively prepare for global emergencies by conducting ‘readiness exercises’.  The “readiness exercises” will be designed to rehearse and practice the processes involved in shifting from a “steady state” (preparedness) to an “emergency state” (deployment) when resources are mobilized during a crisis.  When a crisis actually happens, the ISR will coordinate the specialized personnel, hardware, data, and software resources from around the world to respond to the situation quickly and effectively.

The secondary responsibility of the Project Manager will be to work with the Academy team and its partner organizations (corporations, foundations, government agencies, individual stakeholders) to create and deliver a portfolio of activities in Physical Sciences, Sustainability & Engineering (PSSE).


The responsibilities of the Project Manager will include, but not be limited to:

Project and Event Management

ISR- 75%

  • Oversee the day-to-day activities and deliverables of the ISR
  • Manage relationships with key stakeholders
  • Outreach, recruitment, and onboarding of ISR Members (resource providers) and scientists
  • Manage the online review and matching process for new ISR projects
  • Facilitate regular virtual convening of scientific communities
  • Identify and administer incentive programs for participation in the ISR (awards, grants, etc.)

Physical Sciences, Sustainability & Engineering (PSSE)- 25%

  • In close collaboration with other Academy staff, design, develop, and successfully execute a portfolio of high-impact scientific convenings in PSSE
  • Establish and cultivate close ties and effective partnerships with a network of leading researchers, organizations, and institutions in academia, government, and industry who will be critical in successfully executing the portfolio.


  • Work in partnership with the Academy’s Development team to define outreach strategies and secure resources for current and future program portfolios.
  • Identify relevant opportunities and draft programmatic content for grant proposals to relevant foundations, academic institutions, corporations, government agencies, and other potential supporters.


  • Develop and monitor event budgets and review forecasts, making timely corrections and adjustments as required.
  • Take all necessary actions to comply with policies, internal controls, accounting standards, and procedures.
  • Monitor and discuss financial obligations with sponsors and partners.


  • Professionally represent the Academy and effectively present on the ISR or other relevant topics to external audiences through speaking engagements, panel participation, and social media visibility.
  • Assist the Communications Department by writing relevant content for publication on or via third-party channels.
  • Assist the Marketing Department by recommending promotional partners for Academy events and drafting scientific copy for event marketing materials.
  • Work with the Academy staff to ensure timely electronic and/or print dissemination of project publications.
  • Work collaboratively with support departments to ensure smooth program execution.
  • Perform other duties as required.


  • An advanced degree (MBA, MIP, MPH, MS, PhD, etc.) in a relevant field (e.g., science, organizational management, public policy, international relations, disaster management) is required.
  • Minimum 5 years of experience in industry, research, academia, non-profits/NGOs, or related setting is required.
  • Experience, ability, and comfort in dealing with complex scientific and technical information beyond own area of expertise.
  • Must be able to identify funding sources and partners; strong grant-writing experience is preferred.
  • Proven project and program management skills; ability to work with multiple teams across departments and to manage multiple parallel projects with tight deadlines.
  • Outstanding interpersonal and relationship management skills; track record of having built trust and credibility with leaders in the field, including researchers, government representatives, members of private industry, and the policy community.
  • Outstanding oral and written communication skills with both academic and non-academic audiences; capability to actively listen and synthesize critical issues.
  • A smart, insightful, dynamic strategic leader; a “self-starter” with the necessary drive and stamina to respond to the demands of the Academy by “rolling up his/her sleeves” and working collaboratively to achieve results.
  • A collegial individual who is committed to the highest standards of research and scientific integrity; unquestionable personal integrity; exudes credibility and professionalism; quickly builds confidence in others.
  • Passionate and committed to the mission of the Academy.


The Academy operates during standard business hours Monday through Friday from 9 am-5 pm. The standard workweek is 35 hours unless otherwise noted.

*Academy employees will continue to work remotely through September 2021.


The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions, and privileges of employment.  Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to an actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state, or local law.

Equal Opportunity and equal consideration will be afforded to all personnel actions involving applicants and employees, including (but not limited to) recruiting and hiring, selection for training, promotion, job assignments, working conditions, rates of pay or other compensation, discipline, transfer, and layoff, or termination.


Compensation is commensurate with experience. compensation and benefits package to both full-time and part-time staff that includes affordable health insurance, tuition reimbursement, retirement plan, and liberal vacation time and holiday schedule.


Applications must include a resume, cover letter, and desired salary.