Program Manager, Life Sciences Discussion Groups

DEPARTMENT: Frontiers of Science – Discussion Groups

REPORTS TO: Director, Life Sciences Discussion Groups


Work with the Director of Life Sciences Discussion Groups to design, develop, and execute the New York Academy of Sciences’ (the Academy) annual portfolio of approximately 25 symposia across the spectrum of Life Sciences. Work as part of a team of multidisciplinary PhD scientists, along with leading academic, industry or government scientists and clinicians from the international scientific and medical community, to conceptualize, develop, and manage unique and cutting-edge conferences. Collaborate with a marketing team, development team, publishing team, and logistics teams to promote, fund, create unique web and print products, and execute the symposia, respectively.

Essential Duties

  • Manage the development and presentation of life sciences symposia, from conception through to completion. This includes scientific program development, review and selection of poster presentations, short-talks, and travel fellowship applications based on submitted materials, and production of post-conference reports and educational dissemination materials.
  • Work with the Director and development team to identify sponsorship opportunities and generate financial support for each symposium. Maintain relationships with our supporters and cultivate new relationships within the scientific community.
  • Write and submit content-driven grant proposals to relevant foundations, academic institutions, corporations, government agencies, and other potential supporters.
  • Assist the Marketing Department in creating a marketing plan(s) for program promotion. Draft scientific copy for marketing collateral
  • Work closely with Academy staff across multiple departments to ensure efficient coordination of conference logistics, speaker travel and accommodation, marketing, website, dissemination, and publicity. Create a spreadsheet of these milestones and keep track of progress.

General Responsibilities

  • Track current trends in science, medicine, and technology in order to ensure Academy symposia are timely, unique, and of high impact.
  • Nurture close ties with a network of leading organizations, researchers, and institutions in academia, government, and industry.
  • Identify and recruit key opinion leaders, collaborating with them to develop outcome-oriented and high-impact programming focused on key scientific questions and critical issues.
  • Work with the Director to develop and adhere to conference budgets. Discuss financial obligations and parameters with partners and supporters.
  • Monitor and ensure Academy conferences are aligned with ACCME guidelines.
  • Liaise with the publishing staff to ensure timely electronic and/or print dissemination of conference proceedings.
  • Other duties as assigned.

Supervisory Responsibility



  • PhD in biomedical sciences, with 1–3 years postdoctoral research experience in an academic, industry, scientific publishing, or related setting.
  • Outstanding oral and written communication skills. Experience, ability, and comfort in dealing with complex scientific information beyond own area of expertise.
  • Experience with grant writing and program management a plus.
  • Ability to work with multiple teams across departments and to manage multiple parallel projects with tight deadlines.

Work Schedule

The Academy operates during standard business hours Monday through Friday from 9am-5pm. Standard work week is 35 hours, unless otherwise noted.

Work Environment / Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filling cabinets and bend or stand as necessary.

How to Apply

Applications must include a resume, cover letter and salary requirements.