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Job Openings

Program Manager, Life Sciences

DEPARTMENT: Scientific Programs

REPORTS TO: Director, Scientific Programs

SUMMARY:

Responsible for planning and executing a portfolio of at least 10-12 annual conferences covering all areas of life sciences and biomedicine. You will work closely with our Marketing, Development, Meeting Operations, and Publications departments to promote, fund, execute, and create enduring dissemination materials.


ESSENTIAL DUTIES:

  • Manage the development and presentation of life sciences symposia, from conception to completion. This includes scientific program development, review and selection of poster presentations, short-talks, and travel fellowship applications based on submitted materials, content for event webpages, production of post-conference reports and educational dissemination materials, and serving as the primary symposium host/moderator in virtual and in-person environments.
  • Work with the Director of Life Sciences and Development team to identify sponsorship opportunities and generate financial support for each symposium. Maintain relationships with our supporters and cultivate new relationships within the scientific community.
  • Write and submit content-driven grant proposals to relevant foundations, academic institutions, corporations, government agencies, and other potential supporters.
  • Assist the Marketing Department in creating a marketing plan(s) for program promotion. Draft scientific copy for marketing collateral.
  • Work closely with Academy staff across multiple departments to ensure efficient coordination of conference logistics, speaker travel and accommodation, marketing, website, dissemination, and publicity. Create a spreadsheet of these milestones and keep track of progress.

GENERAL RESPONSIBILITIES:

  • Stay up to date with current trends in science, medicine, and technology in order to ensure Academy symposia are timely, unique, and of high impact.
  • Nurture close ties with a network of leading organizations, researchers, and institutions in academia, government, and industry.
  • Identify and recruit key opinion leaders, collaborating with them to develop outcome-oriented and high-impact programming focused on key scientific questions and critical issues.
  • Work with the Director of Life Sciences to develop and adhere to conference budgets. Discuss financial obligations and parameters with partners and supporters.
  • Monitor and ensure Academy conferences are aligned with ACCME guidelines.
  • Liaise with the publishing and communications staff to ensure timely electronic and/or print dissemination of conference proceedings.
  • Draft content for the NYAS blog or other publications as needed, or as opportunities arise.
  • Remain aware of other activities at the Academy, interacting with other teams and providing insight and support as needed.
  • Other duties as assigned.

REQUIREMENTS:

  • PhD in biomedical sciences, with 1–3 years postdoctoral research experience in an academic setting for Program Manager; 3-5 years’ experience post-graduate for Senior Program Manager. Additional experience in industry, scientific publishing, non-profit, or related setting is desirable. Experience with grant writing, program management, or other leadership roles outside of laboratory research are also desired.
  • Outstanding oral and written communication skills.
  • Experience, ability, and comfort in dealing with complex scientific information beyond primary area of expertise. Ability to communicate professionally with a range of stakeholders.
  • Experience with grant writing and program management preferred.
  • Ability to work with multiple teams across departments and to be highly organized in managing multiple parallel projects with tight deadlines.
  • Meticulous attention to detail, while having a big-picture perspective on tasks and projects.
  • Some out-of-state travel (5% per year) may be required to host offsite conferences.

WORK SCHEDULE:

  • The Academy operates during standard business hours Monday through Friday from 9am-5pm Eastern Time. The standard work week is 35 hours, unless otherwise noted.
  • The Academy offers flexible and hybrid work schedules, with in-office scheduling based on business needs.
  • Employees must be based in New York.
  • The work will be performed using standard computer equipment. Employees must be comfortable using a large suite of applications and tools including calendar, email, virtual calling and video conferencing. This role is largely sedentary.


SUPERVISORY RESPONSIBILITY:

None.

COMPENSATION & BENEFITS:

Salary: $75,000 annually

This is Full-time, exempt position. In addition to salary, the Academy offers a comprehensive benefits package which includes affordable health insurance, retirement plan with matching employer contribution, personal & career development stipend as well as liberal paid time off policies.

This job description should not be considered all-inclusive. It is meant to be a summary of expected tasks, responsibilities, and duties to help guide Employees in their work.  The employee understands that the job description is neither complete, nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities beyond those listed in the job description with or without notice.