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Program Manager, Life Sciences

JOB TITLE: Program Manager, Life Sciences

DEPARTMENT: Awards

REPORTS TO: Director, Awards

Awards administered by the Academy identify and encourage promising young scientists early in their careers, when they need it the most, and recognize eminent scientists for their impactful contributions to science, medicine, and technology, including human health. The Blavatnik Awards for Young Scientists recognize early-career researchers who have made groundbreaking advances in Life Sciences, Physical Sciences & Engineering, and Chemistry. The Innovators in Science Award celebrates transformative research conducted by promising early-career scientists and outstanding senior scientists across the globe in Neuroscience, Gastroenterology, Regenerative Medicine, and Oncology. A new program, the Leon Levy Scholars in Neuroscience, supports postdoctoral neuroscience researchers in New York City through an innovative fellowship and mentoring program.

For more information about the Academy’s Award Programs please visit https://www.nyas.org/awards/all-awards/

SUMMARY:

The Program Manager will participate in the Academy’s Award programs and be responsible for multiple phases of the award administration process. Your primary responsibility is managing the biomedical and life science areas of multiple Award programs. You may also participate in the administration of other life sciences–based programming at the Academy as needed, for example working with the Scientific Programs team on conferences in various areas of life sciences.

Every year, top research universities and academic institutions around the globe with a well-established record of scientific excellence nominate their most promising post-doctoral fellows and early-career faculty, and their most extraordinary senior faculty working in fields of biomedicine and life sciences. Prize winners and finalists are selected by panels of expert judges and are honored at annual Awards Ceremonies and Symposia held at various locations around the globe. As a Topic-Area Specialist, you are responsible for and participate in multiple phases of the awards process.

You will engage in varied activities in support of the Academy’s award programs, including establishing and launching new award cycles, helping to raise award awareness among global audiences, assessing a broad range of nominations in your subject area, recruiting expert judges, explaining the honorees’ work to broad audiences through a variety of multimedia and social media platforms, designing scientific symposia to showcase honoree research, and maintaining a network of previous honorees that participate in annual symposia, awards ceremonies, and other events.

In this role, you will work with great scientists, be exposed to some of the most outstanding science in the world, and participate in driving the next generation of scientific innovation.

ESSENTIAL DUTIES:

  • Work with the Director, Awards to identify, select, and establish ongoing relationships with an international cadre of judges, Scientific Advisory Council members, nominators, nominating institutions, and affiliated partners.
  • Review nominations in broad disciplinary areas of biomedicine and life sciences; evaluating each application according to rigorous quantitative and qualitative metrics.
  • Serve as primary point of contact for judges in your topic area and programs; facilitate nominee/applicant evaluation and honoree selection by juries of expert scientists, conducted both online and in-person.
  • Prepare multimedia materials for broad audiences that explain the impact of the honorees’ complex scientific research.
  • Conceptualize and develop scientific programming for international and domestic symposia that showcase honoree research for scientific and lay audiences.
  • Work with the Chief Scientific Officer (CSO), Director, other team members, Academy's operations team, affiliated partners, and other vendors as needed to develop and execute domestic and international award ceremonies and other program events.
  • Collaborate across Academy departments to identify potential opportunities for ongoing honoree engagement in additional Academy initiatives and publications.
  • As needed, work with the Vice President, Life Sciences to conceptualize, organize, secure financial support for, and convene scientific conferences and programming in various areas of life and biomedical sciences.

DETAILED DESCRIPTION OF RESPONSIBILITIES:

  • Develop an understanding of the Academy, its mission, strategy, and programs.
  • Serve as an ambassador for the Awards program portfolio, and the Academy as a whole, through public inquiries and networking opportunities.
  • Keep abreast of scientific advances relevant to program subject areas.
  • Facilitate judging processes in your topic areas, including the rationale applied to all stages of honoree selection and the recruitment of judges, ensuring the highest ethical standards are applied to all aspects of the nominations and judging process.
  • Prepare and review multimedia materials that explain the complex scientific concepts and impact of the honorees’ award-winning research to broad audiences across various platforms, including: program websites, social media platforms, brochures, magazine articles, and press releases, as well as in short films, scripted speeches, and slide presentations showcased at awards ceremonies, symposia, and related events.
  • Work with Awards team, external key opinion leaders, and program sponsors to develop content and program materials for symposia that showcase honorees; moderate scientific sessions and panel discussions as required.
  • Work with the Academy’s marketing team to identify relevant outlets for awards and event promotion.
  • Track the major scientific and career milestones achieved by honorees and help to promote them and their work through our social media channels and other outlets as appropriate.
  • Work with the Director, program administration partners, and sponsors to manage compliance, Sunshine Act, fiscal, and other reporting requirements.
  • Work with CSO, Director, other team members, and sponsors to continuously evaluate and strive to improve the awards processes and implementation.
  • Author grants and sponsorship proposals for program support from government agencies, private companies, medical education, foundations, and individuals.
  • Review applications and select individuals for Poster Presentations, Travel Fellowships, and Poster Prizes.
  • Write and review program and post-conference reports for supporters.
  • Provide general support and other duties as assigned by the Director.

SUPERVISORY RESPONSIBILITY:

None

REQUIREMENTS:

  • PhD required in an appropriate subject area of life sciences or biomedicine. Experience in the field(s) of cancer biology, bioengineering, computational biology, immunology, or microbiology a plus.
  • Professional experience outside of academic research. This may include activities pursued in parallel to a research career, for example outreach activities or committee service, or more formal professional experience working in scientific publishing, non-profit, etc.
  • Post-doctoral or related experience in academia, government, or industrial research, and/or science publishing a plus.
  • Outstanding oral and written communication skills.
  • Experience, ability, and comfort in dealing with complex scientific information beyond own area of expertise.
  • Experience with grant writing and program management a plus.
  • Experience in global academic ecosystems outside of the US a plus.
  • Ability to work with multiple teams across departments and to manage multiple parallel projects with tight deadlines.
  • Desire to work in a team environment.

WORK SCHEDULE:

The Academy operates during standard business hours Monday through Friday from 9am-5pm. Standard work week is 35 hours, unless otherwise noted.

Academy employees will be offered an option to work remotely, however employees must be based in New York.

This is a largely sedentary role.

Travel: Some domestic and/or international travel (5%) may be required, most likely to the United Kingdom, Israel, Japan, India, and/or Europe.

HOW TO APPLY:

Applications must include a resume, cover letter and salary requirements.