JOB TITLE: Program Manager, Strategic Initiatives
DEPARTMENT: Strategic Initiatives
The Academy’s Program Managers have primary responsibility for the delivery of the programs of the Academy. They oversee the day-to-day activities and deliverables of the programs and manage relationships with scientists and key program stakeholders. They work with the Academy’s Development team to define outreach strategies and secure resources for current and future program portfolios. They develop and monitor budgets, work with Marketing and Communications to develop effective marketing strategies for their programs, and work collaboratively with all support departments to operationally deliver their programs. The successful program manager is both scientifically-informed and results-driven.
The primary initial responsibility of the Strategic Initiative Project Manager will be for the delivery of the International Science Reserve (ISR), a new initiative of the Academy. The ISR will bring together experts and specialized resources from across the globe, to prepare for, mitigate, and respond to, complex urgent global crises such as another global pandemic or impacts of climate change. The successful candidate should expect to have additional responsibilities as the job progresses.
ESSENTIAL DUTIES FOR DELIVERY OF THE ISR:
- Manage the outreach, recruitment, and onboarding of ISR Members (resource providers) and scientists. Identify and administer incentive programs for participation in the ISR (awards, grants, etc.)
- Develop and conduct scenario planning exercises to prepare for agreed-upon potential global crises.
- Manage the online process to review submitted scientific proposals and facilitate the matching of resources to relevant ISR projects.
- Assist the Marketing Department by identifying target organizations for recruitment and drafting scientific copy for the ISR website and marketing materials.
- Effectively present the ISR to potential resource providers and scientific organizations.
- Oversee the day-to-day activities and deliverables of the ISR. Work collaboratively with support departments to ensure smooth program execution and continually manage relationships with key stakeholders.
The initial responsibilities of the Project Manager will include, but not be limited to:
- Work in partnership with the Academy’s Development team to define outreach strategies and secure resources for current and future program portfolios.
- Identify relevant opportunities and draft programmatic content for grant proposals to relevant foundations, academic institutions, corporations, government agencies, and other potential supporters.
- Develop and monitor event budgets and review forecasts, making timely corrections and adjustments as required.
- Take all necessary actions to comply with policies, internal controls, accounting standards, and procedures.
- Monitor and discuss financial obligations with sponsors and partners.
- Assist the Communications Department by writing relevant content for publication on nyas.org or via third-party channels.
- Work with the Academy staff to ensure timely electronic and/or print dissemination of project publications.
- Perform other duties as required.
- An advanced degree (MBA, MIP, MPH, MS, PhD, etc.) in a relevant field (e.g., science, organizational management, public policy, international relations, disaster management) is required.
- Minimum 3 years of experience in industry, research, academia, non-profits/NGOs, or related setting is required.
- Experience, ability, and comfort in dealing with complex scientific and technical information beyond own area of expertise.
- Must be able to identify funding sources and partners; strong grant-writing experience is preferred.
- Proven project and program management skills; ability to work with multiple teams across departments and to manage multiple parallel projects with tight deadlines.
- Outstanding interpersonal and relationship management skills; track record of having built trust and credibility with leaders in the field, including researchers, government representatives, members of private industry, and the policy community.
- Outstanding oral and written communication skills with both academic and non-academic audiences; capability to actively listen and synthesize critical issues.
- A smart, insightful, dynamic strategic leader; a “self-starter” with the necessary drive and stamina to respond to the demands of the Academy by “rolling up his/her sleeves” and working collaboratively to achieve results.
- A collegial individual who is committed to the highest standards of research and scientific integrity; unquestionable personal integrity; exudes credibility and professionalism; quickly builds confidence in others.
- Passionate and committed to the mission of the Academy.
The Academy operates during standard business hours Monday through Friday from 9 am-5 pm. The standard workweek is 35 hours unless otherwise noted.
WORK ENVIRONMENT/PHYSICAL DEMANDS:
*Academy employees will continue to work remotely until January 2022.
The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions, and privileges of employment. Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to an actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state, or local law.
Equal Opportunity and equal consideration will be afforded to all personnel actions involving applicants and employees, including (but not limited to) recruiting and hiring, selection for training, promotion, job assignments, working conditions, rates of pay or other compensation, discipline, transfer, and layoff, or termination.
HOW TO APPLY:
Applications must include a resume, cover letter, and desired salary.