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Senior Budget Analyst

JOB TITLE:  Senior Budget Analyst

DEPARTMENT: Finance

REPORTS TO:  Executive Vice President  & Chief Operating Officer

SUMMARY:

Work collaboratively across the Academy to ensure that budget activity is meeting Organizational goals and standards.

ESSENTIAL DUTIES:

  • Assist with managing and monitoring the Organization’s expense, revenue, and capital budgets; daily management and control of the Organization’s expense budget including forecasting, research, and variances.
  • Prepare technical budget documents and schedules, including surplus/ needs analysis, spending plans, analytical reports, and briefings.
  • Produce and distribute budget performance reports, analyzing differences between budget and actual performance.
  • Interact with senior leadership; offer guidance and recommendations on budget and related matters as necessary. Assist with special projects as required.
  • Assisting in preparing the quarterly budgets and the annual fiscal year-end close activities.

GENERAL RESPONSIBILITIES:

Financial Analysis Reporting:

  • Interact with internal stakeholders and Department heads to understand current budget initiatives and status, and support the development of new project plans & initiatives.
  • Evaluate a wide range of funding proposals, projects, or initiatives, in accordance with Organization-wide goals and financial capacity. Identify operational impacts resulting from new programs and initiatives.
  • Work collaboratively across departments to analyze resource inter-dependencies and contribute to short and long-range resource planning.
  • Assist with developing and refining procedures and tools to streamline expense budget planning and tracking. Assist with developing, implementing, and tracking cost-saving initiatives.
  • Assisting in developing automated/streamlined processes in order to eliminate duplications and coordinating related data requirements.
  • Assisting with other financial planning projects and tasks, as assigned.
  • Completing data analyses utilizing pivot tables, formula-based calculations (SUMIFs, V-Lookups, etc.), and other advanced functions within Microsoft Excel.
  • Processing journal entries to correct expense allocations.
  • Assisting in developing automated/streamlined processes in order to eliminate duplications and coordinating related data requirements.
  • Assisting with other financial planning projects and tasks, as assigned.

Accounts Payable and Procurement:

  • Providing backup support to the Accounts Payable & Procurement team members.
  • Procurement: Processing accounts payable transactions via the Accounting & Reporting; completing monthly reconciliations of procurement card transactions, and conducting spot audits.
  • Payroll Accounting: Processing/recording salary expense allocations.
  • Training: Developing training courses and materials for staff on Accounts Payable and Procurement policies, and coordinating and leading training on a regular basis.

SUPERVISORY RESPONSIBILITY:

TBD

REQUIREMENTS:

  • A bachelor’s degree and a minimum of 3 years relevant work experience in budgetary planning, financial analysis, or related. Experience in budgeting or fiscal analysis is expected.
  • Power-user of Microsoft Excel, Access, and other various financial management systems. Ability to work with a variety of software applications and experience analyzing large and complex data sets.
  • Excellent written and oral communication skills, strong interpersonal, analytic, quantitative, and organizational skills.
  • Must have a working knowledge of basic accounting principles. The successful candidate will have advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, and Access various financial management systems.
  • Strong interpersonal, organizational, and problem-solving skills are necessary for this role.
  • The incumbent will also have the proven ability to manage multiple projects and tasks to meet strict deadlines, be detail-oriented, and be able to work independently and the ability to thrive in an extremely fluid environment with changing demands.

WORK SCHEDULE:

The Academy operates during standard business hours Monday through Friday from 9 am-5 pm. The standard workweek is 35 hours unless otherwise noted.

WORK ENVIRONMENT/PHYSICAL DEMANDS:

*Academy employees will continue to work remotely temporarily.

EEOC STATEMENT:

The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions, and privileges of employment.  Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to an actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state, or local law.

HOW TO APPLY:

Applications must include a resume, cover letter, and desired salary to be considered.