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Senior Program Manager/Program Manager, Life Sciences

JOB TITLE: Senior Program Manager/Program Manager, Life Sciences

DEPARTMENT: Frontiers of Science

REPORTS TO: Vice President, Life Sciences 

SUMMARY: 

Through its Frontiers of Science program, the Academy convenes over 120 virtual and/or in-person conferences, symposia, and workshops each year, building communities across disciplines, geographies, and sectors. Our events cover cutting-edge, cross-disciplinary topics across life sciences, physical sciences, and medicine. Bringing together experts from academia, industry, and government, Frontiers of Science provides a neutral forum for participants to exchange information on basic and applied research and to discuss the broader role of science, medicine, and technology in society.

As a Program Manager in the Life Sciences area, you are responsible for planning and executing a portfolio of at least 10-12 annual conferences covering all areas of life sciences and biomedicine. You will work closely with our Marketing, Development, Meeting Operations, and Publications departments to promote, fund, execute, and create enduring dissemination materials. 

ESSENTIAL DUTIES:

  • Manage the development and presentation of life sciences symposia, from conception to completion. This includes scientific program development, review and selection of poster presentations, short-talks, and travel fellowship applications based on submitted materials, production of post-conference reports and educational dissemination materials, and serving as the primary symposium host/moderator in virtual and in-person environments.
  • Work with the Vice President and Development team to identify sponsorship opportunities and generate financial support for each symposium. Maintain relationships with our supporters and cultivate new relationships within the scientific community.
  • Write and submit content-driven grant proposals to relevant foundations, academic institutions, corporations, government agencies, and other potential supporters.
  • Assist the Marketing Department in creating a marketing plan(s) for program promotion. Draft scientific copy for marketing collateral.
  • Work closely with Academy staff across multiple departments to ensure efficient coordination of conference logistics, speaker travel and accommodation, marketing, website, dissemination, and publicity. Create a spreadsheet of these milestones and keep track of progress.

GENERAL RESPONSIBILITIES:

  • Stay up-to-date with current trends in science, medicine, and technology in order to ensure Academy symposia are timely, unique, and of high impact.
  • Nurture close ties with a network of leading organizations, researchers, and institutions in academia, government, and industry.
  • Identify and recruit key opinion leaders, collaborating with them to develop outcome-oriented and high-impact programming focused on key scientific questions and critical issues.
  • Work with the Vice President to develop and adhere to conference budgets. Discuss financial obligations and parameters with partners and supporters.
  • Monitor and ensure Academy conferences are aligned with ACCME guidelines.
  • Liaise with the publishing and communications staff to ensure timely electronic and/or print dissemination of conference proceedings.
  • Remain aware of other activities at the Academy, interacting with other teams and providing insight and support as needed.
  • Other duties as assigned.

SUPERVISORY RESPONSIBILITY:

None. 

REQUIREMENTS:

  • PhD in biomedical sciences, with 1–3 years postdoctoral research experience in an academic setting for Program Manager; 3-5 years experience post-graduate for Senior Program Manager. Additional experience in industry, scientific publishing, non-profit, or related setting is desirable. Experience with grant writing, program management, or other leadership roles outside of laboratory research are also desired.
  • Outstanding oral and written communication skills.
  • Experience, ability, and comfort in dealing with complex scientific information beyond primary area of expertise. Ability to communicate professionally with a range of stakeholders.
  • Experience with grant writing and program management preferred.
  • Ability to work with multiple teams across departments and to be highly organized in managing multiple parallel projects with tight deadlines.
  • Meticulous attention to detail, while having a big-picture perspective on tasks and projects.
  • Some out of state travel (5% per year) may be required to host offsite conferences.

WORK SCHEDULE: 

The Academy operates during standard business hours Monday through Friday from 9am-5pm. Standard work week is 35 hours, unless otherwise noted. 

WORK ENVIRONMENT/PHYSICAL DEMANDS:

*Academy employees will continue to work remotely thru June 2021. 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, etc. This is largely a sedentary role; however, some movement is required. Examples world be lifting files, opening filling cabinets and bending or standing as necessary.

EEO STATEMENT:

The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions and privileges of employment.  Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state or local law.

Equal Opportunity and equal consideration will be afforded to all personnel actions involving applicants and employees, including (but not limited to) recruiting and hiring, selection for training, promotion, job assignments, working conditions, rates of pay or other compensation, discipline, transfer and layoff, or termination.

HOW TO APPLY:

Applications must include a resume, cover letter and desired salary.